Episode Three of the “Your Event, Our Expertise” Series
Choosing the right venue is one of the most impactful decisions in corporate event planning. The wrong space can introduce friction, limit engagement, and create unnecessary stress. The right one supports your goals, simplifies logistics, and elevates the attendee experience. Episode Three highlights the must-have considerations that go beyond aesthetics. Below, we expand on the functional and logistical elements that truly matter when selecting a venue.THINK FUNCTION FIRST
A venue should support how your event actually operates, not just how it looks in photos.
Fast Wi-Fi
Reliable internet is no longer optional. From presentations and live demos to attendee engagement tools and internal communications, weak connectivity can derail both content and experience.
Planning tip:
Ask about bandwidth capacity, dedicated networks, and support on site. Do not assume standard Wi-Fi will meet event needs.
On-site AV
Built-in audiovisual capabilities can save time, money, and stress. Venues with experienced AV teams often provide smoother transitions and faster troubleshooting.
Planning tip:
Confirm what equipment is included, what requires rental, and who is responsible for setup and operation.
Plenty of power outlets
Attendees arrive with multiple devices, and production teams rely on consistent power access throughout the space.
Planning tip:
Walk the venue with usage in mind. Identify where power is available and where temporary solutions may be required.
Logistics matter more than you think
Parking
Clear, convenient parking impacts arrival experience and attendance. Limited or confusing parking can start the event on the wrong note.
Hotel access
Proximity to hotels affects attendee convenience, especially for multi-day events or those with early start times.
Walkability
Nearby dining, networking spots, and transportation options enhance the overall experience and make your event feel seamless.
Planning tip:
Consider the full attendee journey, from arrival to departure. Logistics should support participation, not create barriers.
Venue Decisions With Purpose
A venue should do more than house your event. It should support your strategy, simplify execution, and create an environment where your audience can focus on what matters.
If you are planning early, start with the Episode One companion guide to ensure your venue choice aligns with your goals and audience. You can also explore Episode Two for budget considerations that often influence venue decisions.
Stay tuned for Episode Four, where Kerisa shares the most common timeline mistake corporate planners make and how to avoid it.
